Inbox and triage
Reading, sorting, and answering incoming email where the answer is fixed. Only the exceptions reach a human.
i'm looking for agents
Sometimes the best hire isn't a person.
An AI agent is software that independently handles tasks inside your existing workflows: sorting email, preparing quotes, running reports, moving data between systems. Renforza places agents the way we place people. First understand what the role needs, then build.
the third candidate
The third candidate on your shortlist.
Most people who knock on our door are looking to hire a human, and rightly so. That's often the answer. But more and more, the honest outcome of an intake is that the role doesn't need a full FTE, or that the work is so structured nobody would be happy doing it. For exactly those cases, we put a third candidate on the shortlist: an agent.
The qualification doesn't change. We walk through your workflow the way we walk through a search: what needs to happen, how often, and what can never go wrong. If an agent fits, we build it. If a human fits better, we say so. We're happy with that outcome too.
what agents do
The work nobody enjoys.
Agents are at their best in recurring, structured work with clear rules. Examples running in the real world:
Quotes and documents
Preparing quotes, contracts, and standard documents from your own templates and data. A human approves, the agent types.
Scheduling and follow-up
Booking appointments, sending reminders, chasing no-shows. The memory that never has a Friday afternoon.
Reporting
Pulling weekly numbers from your systems and turning them into a readable report. Every week, without anyone having to remember.
Moving data
The retyping between system A and system B that no integration exists for. The undisputed classic of busywork.
First-line customer questions
Answering the common questions instantly and handing off the rest with context attached. Not a chatbot that knows nothing, an agent that knows your business.
how it works
From workflow intake to a running agent.
- 01
Intake
We walk through the workflow the way we walk through a role. What needs to happen, where the exceptions live, what can never fail. Sometimes the outcome is that an agent doesn't fit. We'd rather tell you that up front.
- 02
Pilot
We build the agent for one clearly scoped process and run it alongside your current way of working. You see what it does before you lean on it.
- 03
Live, with us on board
The agent runs, and we stay involved through the first ninety days. No handoff-and-disappear, because an agent that stutters after three months was never a good placement.
the honest part
What an agent is not.
An agent isn't a magic wand, and it doesn't replace your team. Work that requires judgment, taste, or a difficult conversation stays human work. An agent is a colleague for the work with rules, so your people can get to the work without them.
And about your data: it doesn't have to go anywhere. Where sensitive data is involved, we build agents that run locally or in a European data center, under our aitonomi brand. Your data, your servers, no US cloud required.
More about local AI at aitonomifrequently asked questions
Questions about agents.
What does an AI agent cost?
For a typical SMB process, expect a one-time build starting around 1,500 euros for a simple workflow, plus roughly 200 to 600 euros per month for usage and maintenance. For comparison: one FTE of administrative work runs 35,000 to 45,000 euros a year. After the intake you get a fixed price, not billable hours.
Is my data safe?
Yes. Where needed, we build agents that run locally or in a European data center, so your data never leaves your own environment. GDPR-proof, and no US cloud required.
Which processes are a good fit for an agent?
Recurring work with clear rules: inbox triage, preparing quotes, reporting, moving data between systems, scheduling and follow-up. Rule of thumb: if you can explain it to a temp on one page, an agent can probably learn it.
How fast is something up and running?
A pilot for one scoped process is typically live within a few weeks. We start small and prove it first. Scaling up comes after.
Does an agent replace my people?
No. An agent takes over the work your people weren't hired for: the repetitive part. In practice it means your team finally gets to do the work you actually hired them for.
What if an agent isn't the right fit?
Then we say so, right there in the intake. And once a pilot runs, you see for yourself what it does before you build on it. If a human fits better, you happen to be in the right place for that too.
